5 Best Practices to Stay Organized in Your Bidding Process

ConstructConnect’s platform retains all of your challenge particulars in a single place. It permits you to monitor deadlines, test your progress, and deal with crucial duties. It will assist your staff to remain organized and meet deadlines extra simply.

3. Use RFI Monitoring Programs

Requests for Data (RFIs) assist make clear particulars however may cause bother if not managed correctly.

“Whether or not you develop your individual reusable templates for proposals, RFIs, or bid submissions—otherwise you’re utilizing a system resembling with On-Screen Takeoff® —monitor RFIs utilizing the timestamp and date stamps with notes and challenge feedback. That is key to having a standardized course of for all staff members.”

Barger additionally recommends making a guidelines to make sure all necessities are met earlier than giving your bid. This remaining step, which Barger recommends being carried out by one other staff member, can catch small errors or gaps that may in any other case go unnoticed.

“A double-check or a second set of eyes is the perfect observe, particularly when you could have a brand new estimator on board. This manner, you can also make positive every part is cohesive with that bid earlier than you submit it.”

Don’t neglect to overview these 5 suggestions to make sure you are submitting a profitable bid.

4. Foster Collaboration and Communication

“Doc! Doc! Doc! As a result of if it didn’t get documented then you don’t have any proof that it truly occurred,” Barger stresses.

An organized bidding course of requires having clear strategies in place. Barger provides 3 ways to enhance teamwork and communication:

• Assign clear roles. Clearly outline who will oversee which process all through the bidding course of. This retains initiatives organized and reduces confusion.
• Set inner deadlines. Create inner deadlines that happen earlier than the precise due date. This provides groups time to double-check their work with out feeling rushed.
• Doc every part. Whether or not it’s challenge notes, bid feedback, or reviewing suggestions, maintain detailed notes. This ensures that each one choices and actions are recorded. The extra you monitor, the smoother your course of will be.

5. Deal with Accuracy in Value Estimation

Successful bids typically come all the way down to correct value estimates. Barger emphasizes 4 key areas you could contemplate:

• Use historic knowledge. Analyze earlier initiatives to refine your method and enhance the accuracy of future bids.
• Plan for dangers. Evaluation your estimates with a crucial eye. Ask “The place is my doable threat?” This accounts for potential dangers and provides contingencies to protect in opposition to surprising prices.
• Preserve provider pricing present. Use instruments like Quick Bid’s eQuotes to assist estimators entry region-specific, real-time pricing. This ensures your bids replicate precise prices.
• Observe wins and losses. Observe the win-loss percentages of your bids by estimator. Each win and each loss reveal areas for enchancment and instructing alternatives for much less skilled staff members.

“Calculate your win-loss percentages by estimator,” Barger stated. “This enables chief estimators and senior estimators to offer some teaching to new estimators and lets you see what actually must be improved in your estimators’ day by day efficiency.”

Once you deal with precision, you empower your staff to create bids that stand out from the competitors.

Take heed to the total interview with Crystal Barger right here:

Instruments to Help Your Success

Bidding doesn’t should really feel overwhelming. By making use of Crystal Barger’s knowledgeable suggestions and utilizing the suitable instruments, you possibly can create a extra organized bidding course of that units your staff up for long-term success.

Merchandise like ConstructConnect Project Intelligence, Bid Management, and Quick Bid are constructed to simplify each step of the method. Whether or not you might be centralizing paperwork, monitoring bids, or refining estimates, you’ll enhance your staff’s productiveness and probabilities of successful extra bids.

To see all or any of those instruments in motion, get in contact with us to schedule a live demo.